For safety managers
Hayes Safety is the system of record for DOT compliance — DQFs, MVRs, Clearinghouse, drug testing, CSA monitoring, and ISO 9001 QMS in one platform with a hash-chained audit trail.
0
DQF findings in compliance reviews to date
100%
of expiring docs alerted ≥30 days out
SHA-256
hash chain on every document version
Folders don't scale
Once you have 40 drivers, paper DQFs become an audit risk. Once you have 100, they become a liability.
Vendor sprawl
Foley for MVRs. HireRight for PSP. A separate Clearinghouse login. Another for drug test results. One missed renewal = one CSA hit.
CSA scores creep
By the time the FMCSA warning letter arrives, the trend has been visible for 60 days. Most carriers don't watch the daily roll-up.
Unified DQF
Application, MVR (3-yr + annual), PSP, medical cert, road test, drug screen, Clearinghouse query — all version-locked and time-stamped.
Auto-renewals
Medical certs, MVRs, drug tests, and Clearinghouse queries get scheduled automatically with driver-facing notifications.
CSA monitoring
Daily ingest from FMCSA SAFER + a per-BASIC trend chart with intervention-threshold alerts.
ISO 9001 QMS
Document control, CAPA, internal audit calendar, management review — all auditable, all chained.
What does the audit trail look like?
Every document upload, edit, or deletion gets a SHA-256 hash linked to the previous version. We can export the entire chain for FMCSA review.
Will it replace our MVR vendor?
Hayes integrates with the major MVR vendors (Foley, HireRight, Samba) — you keep the vendor relationship, we centralize the records.
30-minute demo with someone who runs loads — not a sales-by-numbers SDR.